File Managment

An often overlooked aspect of a successful business is file management. Effective file management is important for several reasons. In terms of organization, it makes it easier to find and access important files that can contribute to overall productivity and compliance. It also helps you to free up storage space on your computer or device, as you can delete unnecessary or duplicate files. While these are certainly important for any business, there are other, more regulatory reasons for file management.

No matter what industry your company is in, file management is an important part of your overall business. Moreover, there are sometimes legal or industry-specific regulations that require you to treat files in a specific way. Overlooking file management not only can have a negative effect on your company’s organization or productivity but it can also have important legal or financial ramifications.

Fleet Drug Testing Can Assist Your Company With File Management

In today’s world of electronic files and technology, managing your company’s files is essential to making sure that work gets done. At Fleet Drug Testing, our file management solutions can make sure every digital file your company has is maintained and stored securely so that your team has access to important information when they need it. Keeping your electronic files organized in today’s digital world can be a challenging undertaking, but with Fleet Drug Testing, you can rest assured that your files will be accessible when you need them. To learn more about our file management and other solutions, contact us for a free consultation.

What Is File Management and How Does It Work?

As the name suggests, file management is the process of managing files on a computer system. Specifically, a file management system accomplishes the following as it relates to your company’s files:

  • Organizing files into folders
  • Storing files in a secure location
  • Manipulating files on a computer system for strategic and quick access
  • Backing up files to ensure there is no data loss
  • Compressing files to save storage space


Effective file management solutions not only provide strategic access for system administrators but extends these permissions and roles for specific files and users. This allows different levels of access to files and roles for specific users that increase efficiency, as the right user has access to the correct file.

Moreover, file management also provides your company with increased security. Not every file is the same, and some are more sensitive than others. Effective file management not only provides access, but restricts it to make sure that sensitive information is shared with only those users that need it.

Choosing which file management system works best for your company is highly dependent on the type of work your company does. Every business can benefit from file management systems if they require advanced organizing, editing, and managing of files. However, if your company needs to do advanced file-related tasks like tracking usage or workflow, file management becomes even more important.

What Are The Basic Types of File Management Systems?

Generally speaking, there are three distinct types of file management systems: hierarchical, network, and relational

Hierarchical File Management

Hierarchical file management is a method of organizing and storing files in a tree-like structure, with a root directory at the top and subdirectories and files branching off from it. The root directory is the main directory that contains all other directories and files on a computer or storage device. Each subdirectory can also contain its own subdirectories and files, creating a hierarchy of directories and files. This organization scheme allows users to easily locate and access files, as well as to manage and organize their files in a logical and efficient manner.

Network File Management

Network file management manages and organizes files on a computer network. This can include tasks such as creating and deleting files, moving files from one location to another, and setting permissions for users to access and modify files. An important aspect of this system is network administration, as it helps ensure that files are properly organized and protected and that users have the appropriate access to the files they need.

Relational File Management

Relational file management systems organize your company’s data and files in a way that they can be easily related to one another. This approach is used to structure data in a way that allows for easy searching and analysis, and it is particularly useful for managing large amounts of files and data. In a relational file management system, data is organized into tables, with each table containing a set of records and fields that can be related to one another through the use of keys. Keys, in turn, are used to connect data from different tables. By using these keys to link data from multiple tables, it is possible to create complex queries that can retrieve and analyze data from multiple sources.

Understanding what type of file management system works best for your company mostly depends on what industry you’re in. In most cases, hierarchical or network file management will probably be the preferred method for your business, as it is easy to maintain and doesn’t require advanced knowledge of the file management system in order to work it. Still, just having a file management system can offer your company a lot of benefits.

Why is File Management Important?

On a basic level, file management offers your company a simple method for storing and organizing its files. In and of itself, file management may seem like something that your company shouldn’t spend too much time thinking about. But when you consider the sheer amount of files your company generates, how important some of these files are to overall productivity, and how many employees actually use and need access to files, it quickly becomes apparent how important file management systems are.

In general, effective file management allows your company to do the following:

  • Increase productivity
  • Improve organization
  • Reduce costs
  • Enhance security
  • Improve collaboration
  • Reduce the risk of losing important files
  • Maintain legal and industry standards
  • Maintain and edit across different versions of documents


The ramifications of effective file management are immense. Not only can it improve your company’s bottom line, but having a strong file management system in place can reduce the lag time that can sometimes occur when new files and data are added to the system. Any way you look at it, effective file management can make your company more successful, both in the short and long term.

Fleet Drug Testing Can Provide File Management Solutions For Your Company

When your company is looking to increase productivity, improve its organization, or enhance its security, utilizing an appropriate file management system is often one of the first places to focus on. At Fleet Drug Testing, we offer a wide variety of different services for companies, including file management and its related functions.

Not having to worry about access and file management can free your company from technological and administrative entanglements that slow you down and take focus away from getting work done. To learn more about the file management solutions we can offer, contact us today for a free consultation.